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Iowa Motor Fuel Tax - How to Use eFile & Pay

Welcome Screen and Browser Check
How to sign in
Negative Amounts
Login Screen: Using your ID and PasswordSupplier Monthly Return Instructions
Login Error: If your ID or Password is wrongAmended Supplier Monthly Return Instructions
Forgot Your Password?Restrictive Supplier Monthly Return Instructions
Your Profile: You are required to complete!Amended Restrictive Supplier Monthly Return Instructions
Profile Update: Changing your PasswordBlender Monthly Return Instructions
Lockout: When the system won't let you inAmended Blender Monthly Return Instructions
Main Menu: Choose what you want to doImporter Semi-monthly Return Instructions
User Administration: To change usersAmended Importer Semi-monthly Return Instructions
Select a Permit/LicenseInformation on Schedule Upload Procedures
General Information about Motor Fuel Tax

Motor Fuel Schedule EDI (Electronic Data Interchange) File Upload

Motor Fuel Tax Menu InstructionsPayment Options
Motor Fuel Product Type SelectionCall or E-mail Us


Enter eFile & Pay

Welcome Screen

Business Taxes

To log in, enter your unique 8-digit Business eFile Number (BEN) assigned and mailed to you by the Iowa Department of Revenue.

Be sure the radio button for Business Taxes is selected if you are filing for Sales, Withholding, Retailer's Use, Consumer's Use, Motor Fuel, or LPG Fuel Tax.

Then click on the CONTINUE button.

Individual Income/Corporation Income ePayments

Not Enrolled?

If you have not previously enrolled through the eFile & Pay system to make individual or corporation income tax payments, and would like to make an estimated or final payment, click on the "Not enrolled" link. You will be taken to an Income Tax ePayments Main Menu.

Enrolled?

If you have enrolled through eFile & Pay to make income tax payments, enter the unique 8-digit Business eFile Number (BEN) assigned and mailed to you by the Iowa Department of Revenue.

Select the radio button for Individual Income/Corporation Income ePayments to make an estimated or final payment for individual income tax, or submit an estimated or final payment for corporate estimate tax.

Then click on the CONTINUE button.

The system automatically checks your computer's Internet browser to see if it is compatible with the Iowa eFile & Pay system. In order to use eFile & Pay, you must have Internet Explorer 5.0, 5.5, or 6.0, or Netscape 6.1, 6.2, or 7.0, or Firefox 1.0.

To upgrade your Internet Explorer browser, go to Microsoft.com.

To upgrade your Netscape browser, go to Netscape.com.

To obtain Firefox, go to http://www.mozilla.org/products/firefox/

Please contact the Iowa Department of Revenue if you have additional questions. 

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Login Screen

User ID and Password: Enter the 4-digit User ID assigned to you when you first used the system, or the User ID provided to you by your company's Business eFile administrator.

The first person in your business to use the system was given the number 0001 and automatically became the administrator.

Enter the Web Password you selected when you first used the system -- the one issued to you by your company's Business eFile administrator, or the latest one you created.

If you are the administrator, you will be given the option of going to "Forgotten your Password" help questions if you entered the wrong password. If you are locked out of the system, contact the Department.

If you are not the administrator and do not remember your User ID or Password, or you are locked out of the system, contact your company's Business eFile administrator. 

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Log In - Error (Wrong ID or Password)

You may try to enter your ID and Password again; however, entering incorrect information three times will lock you out of the system.

If you are the administrator, you will be given the option of going to "Forgotten Your Password" help questions if you entered the wrong Password. The link will ask for answers to the two hint questions you answered on the "Your Profile" screen. If you are locked out of the system, contact the Department.

If you are not the administrator and do not remember your User ID or Password, or you are locked out of the system, contact your company's Business eFile administrator.

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Forgot Password

Shown are the two questions you selected and answered on the "Your Profile" screen. Enter the answer you provided for each question and click on the CONTINUE button.

If you do not remember the answers you provided and get locked out of the system, please contact the Department at the numbers or e-mail address shown at the bottom of the screen for assistance.

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Your Profile

BEN: 8-digit Business eFile Number assigned and mailed to you by the Iowa Department of Revenue. You will need this number each time you access eFile & Pay.

User ID: This is a 4-digit number assigned by the system. You will need to enter this number and your Password when logging into the system. The first user will be assigned User ID 0001.

Business Name: Please enter the name of your business.

Permit Number: Please enter any permit /license number assigned to your business by the Department. This is not the Business eFile Number you were assigned to access the eFile & Pay system. Please note:The examples below contain dashes (-); however, on the "Your Profile" screen, the permit number must be entered without dashes.

Example of Iowa Motor Fuel Supplier Permit/License Number: 7-04-012345

The Iowa Motor Fuel Supplier number begins with a "7"; followed by "04"; followed by six additional digits.

Example of Iowa Motor Fuel Restrictive Supplier Permit/License Number: 7-05-012345

The Iowa Motor Fuel Restrictive Supplier number begins with a "7"; followed by "05"; followed by six additional digits.

Example of Iowa Motor Fuel Importer Permit/License Number: 7-06-012345

The Iowa Motor Fuel Importer number begins with a "7"; followed by "06"; followed by six additional digits.

Example of Iowa Motor Fuel Blender Permit/License Number: 7-07-012345

The Iowa Motor Fuel Blender number begins with a "7"; followed by "07"; followed by six additional digits.

Example of Iowa Motor Fuel Storage Facility (Terminal or Non-terminal) Permit/License Number: 7-14-012345

The Iowa Motor Fuel Storage Facility number begins with a "7"; followed by "14"; followed by six additional digits.

Example of Iowa Motor Fuel Transportation Permit/License Number: 7-15-012345

The Iowa Motor Fuel Transportation number begins with a "7"; followed by "15"; followed by six additional digits.

Example of Iowa LPG Dealer Permit/License Number: 7-01-012345

The Iowa LPG dealer number begins with a "7"; followed by "01"; followed by six additional digits.

Example of Iowa LPG User Permit/License Number: 7-02-012345

The Iowa LPG user number begins with a "7"; followed by "02"; followed by six additional digits.

Example of Iowa LPG Consolidated Permit/License Number: 7-00-012345

The Iowa LPG consolidated number begins with a "7"; followed by "00"; followed by six additional digits.

Example of Iowa Withholding Tax Permit Number: 21-1234567-001

The Iowa withholding number begins with your Federal Employer Identification Number and ends with three digits assigned by the Iowa Department of Revenue.

Example of Iowa Sales Tax Permit Number: 1-23-456789

The Iowa sales tax number begins with a "1"; followed by two digits corresponding to the county number in which the permit is located; followed by six additional digits.

(Note:  A consolidated sales tax permit number is in the format of 0-00-012345. Consolidated permit holders must enter their consolidated number, not the permit number of an individual location.)

Example of Iowa Retailer's Use Tax Permit Number: 2-00-111111

The Iowa retailer's use tax number begins with a "2"; followed by two "zeros"; followed by six additional digits.

Example of Iowa Consumer's Use Tax Permit Number: 9-12-345678

The Iowa consumer's use tax number begins with a "9"; followed by two digits corresponding to the county number in which the permit is located; followed by six additional digits.

Example of Iowa Direct Pay Permit Number: 1-23-945678

The Iowa direct pay number begins with a "1"; followed by two digits corresponding to the county number in which the permit is located; followed by a "9"; followed by five additional digits.

Tax Type associated with Permit Number above: For example, if you entered a withholding number, select Withholding from the drop-down menu. If you entered another tax permit, select that tax type from the drop-down menu.

Create a Web Password: Enter an 8-character Password that has at least one number. (Example: Sample01) Do not use your Business eFile Number or any portion of your Social Security Number, Federal Employer Identification Number (FEIN), or permit numbers as the Password.

You will use this Password in combination with the User ID number issued by the system whenever you use eFile & Pay in the future.

To change your Password, enter a new Web Password.

Confirm Web Password: Re-enter the Password exactly as you typed it in the prior box.

Create a Telephone Password: Enter an 8-digit Password that is all numbers. (Example: 12345678) NOTE: A telephone filing option is not available for Motor Fuel or LPG. However, the Profile screen still requires an entry on this line.

Confirm Telephone Password: Re-enter the Password exactly as you did in the prior box. NOTE: A telephone filing option is not available for Motor Fuel or LPG. However, the Profile screen still requires an entry on this line.

Select a Password Hint Question 1: Select any question from the drop-down menu.

Answer Password Hint Question 1: Enter the answer to the question you selected above. If you forget your password, this answer will allow you to access the system.

Select a Password Hint Question 2: Select any question from the drop-down menu. You may not use the same question you selected above.

Answer Password Hint Question 2: Enter the answer to the question you selected above. If you forget your password, this answer will allow you to access the system.

Contact Name: Enter your first and last name or the first and last name of another person in your company who will be a contact should there be questions about eFile & Pay transactions. Do not use commas between the names. Example: Jack Jones

Contact E-Mail Address: This is an optional field. The address entered may receive e-mail reminders of upcoming due dates, as well as e-mail confirmations of all filing and payment transactions performed on this system. This will include transactions filed by any other users you authorize to submit returns or payments for the company.

Contact Telephone Number: Enter the telephone number for the contact listed above. This number will be provided to other users you authorize to use the system should they forget their Password or User ID.

The telephone number must include the area code and have no punctuation. 
(Example: 2225551212)

Exit: Clicking the EXIT button will take you out of the system without saving any entries made on this screen.

Continue: Clicking the CONTINUE button will save all entries made on this screen and proceed to the next step. If you are the administrator (User ID 0001) you will be taken to a summary screen presenting a portion of the profile information you entered. PLEASE PRINT THE SUMMARY SCREEN FOR FUTURE REFERENCE.

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Your Profile - Update User Profile

This screen is used to allow you to change the Password created for you by your company's administrator.

User ID Full Name: Enter your first and last name. Do not use commas between the names. Example: Jack Jones

Your E-mail Address: Use this field to update your e-mail address. You will only see this line if you are eligible to receive confirmation of filings and payment transactions. To be eligible, your company's administrator must grant you permission.

Change Web Password: Enter an 8-character Password that contains at least one number. (Example: Sample01) Do not use your Business eFile Number or any portion of your Social Security Number, Federal Identification Number, or permit numbers as the password.

Confirm Web Password: Re-enter the Password exactly as entered in the previous box.

Contact Name: If you have trouble with your User ID or Password, please contact the administrator within your company.

Contact E-Mail Address: This is the e-mail address for your company administrator who you should contact if you have any trouble with your User ID or Password.

Contact Telephone Number: This is the telephone number for your company administrator who you should contact if you have any trouble with your User ID or Password.

Exit: Clicking the EXIT button will take you out of the system without saving any entries made on this screen.

Continue: Clicking the CONTINUE button will save all entries made on this screen and proceed to the next step.

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Lockout

You attempted to log into the Iowa eFile & Pay system unsuccessfully.

For security reasons, the system has locked out your access. To regain access, contact your business eFile & Pay administrator. The first person in your business to use the system was given the number 0001 and automatically became the administrator. The administrator can reset other user's access if a lockout occurs by selecting the "Add/Edit Users" option on the MAIN MENU. This will take the administrator to the USER ADMINISTRATION screen where they will select the user who has been locked out. Once on the screen to "Edit User," the Status must be changed from "Disabled" to "Active."

However, if user 0001 (the administrator) is locked out, he or she must contact the Iowa Department of Revenue to be reset.

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Main Menu

Demo On/Off: By clicking this button, you may enter a demo of the system to allow you to see how it works. This option will allow you to practice how to use the system, test your data input or demonstrate the system to others.

No data entered will be saved while using the demo feature. To leave demo, click the Demo On/Off button again. When you exit, all entries will be deleted.

Select a tax type to file: Tax types shown in this section are those the Department shows existing for your business that are currently available for eFile & Pay return or payment transactions.

Withholding Tax, Sales Tax, Retailer's Use Tax, Consumer's Use Tax, LPG Fuel Tax, and Motor Fuel Tax are currently available.

Select an administrative function to perform:

Add/Edit Users: This option will allow the administrator to add, disable or edit access rights to the eFile & Pay system for other users in your company.

Change a Profile: This option will allow you to update your personal profile.

File for your Clients: For selected entities, this option will allow you to file returns or payments for clients.

Make a Payment: This option will allow authorized users to make a payment for a previously eFiled return.See ePayment information.

Cancel a Payment: This option will allow authorized users to cancel an ePay transaction that was previously scheduled. Warehoused payments must be canceled by 4:00 p.m. Central Time at least one business day before the payment date. To cancel a payment on the same day it was initiated, the cancellation must be completed that same day by 3:00 p.m. Central Time.

View "e" History

Access to the following may be limited, based on the permissions granted by your administrator.

View Returns "e" History: This option will allow you to see a history of all returns submitted electronically using this system.

View Payments "e" History: This option will allow you to see a history of all payments made electronically using the ePay option provided by this system.

View Canceled Payments "e" History: This option will allow you to see a history of canceled ePay transactions.

Exit button: Clicking the EXIT button will take you out of this system.

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User Administration

This screen will allow the administrator to add, disable or edit the rights of an existing user.  

"Do you want the user to receive Emails?" -- Be sure to click Yes if you do. If you type in an e-mail address without clicking Yes, the e-mail address will be rejected.

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Select a Permit

Use the drop-down menu to select the permit number for the return or payment you wish to file.

The numbers shown are those the Department has registered as active for the tax type you selected and for which you are authorized.

Back: Clicking on the BACK button will return you to the prior screen without saving any of the information on this screen.

Continue: Clicking on the CONTINUE button will save all information and take you to the next screen.

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General Information about Iowa Motor Fuel Tax

The point of taxation for motor fuel in Iowa is the terminal rack or supplier level. All fuel leaving the pipeline distribution system must have the tax paid. Only dyed diesel fuel used for off-highway purposes and fuel exported outside of Iowa will be sold tax-free.

FUEL CATEGORIES 
Tax is imposed on two categories of fuel:

  1. Motor fuel: gasoline, ethanol-blended gasoline, E85 gasoline, alcohol, and aviation gasoline
  2. Special fuel: diesel, aviation (jet) fuel, liquefied petroleum gas (LPG), compressed natural gas (CNG), and biofuel

Current Iowa fuel tax rates

TYPES OF LICENSES

Supplier 
A person who:

  1. Acquires motor fuel or special fuel by pipeline or marine vessel from a state, territory, or possession of the United States or from a foreign country for storage at and distribution from a terminal and who is registered under 26 U.S.C. 4101 for tax-free transactions in gasoline or;
  2. Produces alcohol or alcohol derivative substances in this state or acquires it by truck, railcar, or barge for storage at and distribution from a terminal or;
  3. Produces, manufactures, or refines motor fuel or special fuel in this state.

"Supplier" also includes a person who does not meet the jurisdictional connection to this state but voluntarily agrees to act as a supplier for purposes of collecting and reporting the motor fuel or special fuel tax.

Note: A retail dealer or wholesaler who merely blends alcohol with gasoline before the sale or distribution of the product or a terminal operator who merely handles, in a terminal, motor fuel or special fuel consigned to the terminal operator does not qualify as a supplier.

Restrictive Supplier 
A person not licensed as an importer but who imports untaxed motor fuel or non-dyed special fuel into this state in amounts of less than 4,000 gallons in tank wagons or in small tanks.

Importer 
A person who imports untaxed motor fuel or non-dyed special fuel in bulk or transports loads into the state by truck, rail or barge.

Blender 
A person who owns and blends alcohol with gasoline to produce ethanol blended gasoline at a non-terminal location. A blender is also a person who blends two or more special fuel products at a non-terminal location where the tax has not been paid on all of the products blended.

Examples: 
Gas + Alcohol = gasohol or ethanol blended gasoline 
Diesel + Soy Oil = biodiesel

Storage Facility 
A motor fuel, alcohol, or special fuel storage and distribution facility (terminal or non-terminal) which fuel is delivered into, stored within, withdrawn from or sold from. This includes ethanol plants and biodiesel plants.

Transportation (Common Carrier or Contract Carrier) 
A person involved in the movement of motor fuel or special fuel imported into the state, who is not the owner of the motor fuel or special fuel.

OBTAINING A LICENSE APPLICATION

Fuel License Application (pdf)

REPORTING TAXABLE GROSS GALLONS >
The only method of determining gallons of any purchase or sale of motor fuel or special fuel and distillate fuel is on a gross volume basis.

A temperature-adjusted or other method may not be used except as it applies to liquefied petroleum gas and the sale or exchange of petroleum products between petroleum refineries.

MOTOR FUEL AND SPECIAL FUEL

Who collects/remits the tax? 
For motor fuel and special fuel (except LPG and CNG), the tax attaches when the fuel is "withdrawn from terminal." Withdrawn from terminal means physical movement from a supplier to a distributor or eligible end user or from an alcohol manufacturer to a non-terminal location, and includes an importer going out of state and obtaining fuel from a terminal and bringing the fuel into the state, and a restrictive supplier bringing fuel into the state even though not purchased directly from a terminal. Exchange of product by suppliers while in the distribution channel is not to be considered withdrawn from terminal. The tax is payable to the Department by the supplier, restrictive supplier, importer, blender, or any other person who possesses taxable fuel upon which the tax has not been paid.

Exemptions 
Motor fuel or undyed special fuel, except LPG or CNG, sold for export to a person holding a valid Iowa exporters license is exempt from the fuel tax. The fuel is considered sold for export only if the bill of lading or manifest indicates that the destination of the fuel withdrawn from the terminal is outside the state of Iowa. Dyed diesel fuel used for off-highway purposes is also exempt from fuel tax. All other sales must include the Iowa fuel tax.

FILING RETURNS/PAYING TAXES

All Motor Fuel returns are required to be filed through the eFile & Pay system. If not, a penalty of 5% of the amount of tax due will be added. They may be filed by online entry, by a schedule upload, or by EDI. Payment is also required to be made electronically for all Motor Fuel License holders. A penalty of 5% will be added to the tax due if the payment is not received electronically as required.

Returns of Suppliers, Restrictive Suppliers, and Blenders are filed on a monthly basis. The return and payment of tax are due on or before the last day of the month following the month covered by the return. A return must be filed even if there is no activity in Iowa during the month.

Returns of Importers are filed semi-monthly. The return and payment of tax for the first 15 days of each month is due by the end of that month. The return and payment for the 16th through the end of the month is due by the 15th of the following month. A return must be filed even if there is no activity in Iowa during the filing period.

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Motor Fuel Tax Menu Instructions

The options displayed correspond to the periods for which the Department shows this entity being eligible to file. If you believe you need to file for a period that is not shown, please contact the Department at the phone numbers or e-mail address provided at the bottom of the screen.

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>Motor Fuel Product Type Selection

Select all fuel products for which you have gallons to report for this period. NOTE: If you have no gallons to report in any fuel category, you must still select one fuel product to continue filing. On the return screen you will then enter “zero” in the Gross Gallons column for that fuel product.

The fuel products listed are defined as follows:

    • Gasoline: all products commonly or commercially known or sold as gasoline (including casing head and absorption or natural gasoline) regardless of their classifications or uses.
    • Gasohol (ethanol blended gasoline): gasoline which has been blended with alcohol distilled from cereal grains, the end product containing at least 10% alcohol.

      Example: 
      To make a properly blended 8,000 gallons of ethanol blended gasoline, the blend requires: 7,200 gallons of gasoline + 800 gallons of alcohol = 8,000 gallons of ethanol blended gasoline

    • E85: gasoline which has been blended with alcohol distilled from cereal grains, the end product containing at least 85% denatured alcohol from the first day of April through the last day of October, and containing at least 70% denatured alcohol from the first day of November through the last day of March. NOTE: For Iowa Motor Fuel Tax purposes, E85 was not treated as a separate product type prior to 1-1-06. For earlier tax periods, E85 should be reported as Gasohol.
    • Alcohol: Alcohol and denatured ethanol have the same meaning. "Denatured ethanol" means ethanol that is to be blended with gasoline, has been derived from cereal grains, complies with American Society of Testing Materials designation D-4806-95b, and may be denatured only as specified in Code of Federal Regulations, Titles 20, 21, and 27.
    • Aviation Gasoline: any gasoline capable of being used for propelling aircraft which is invoiced as aviation gasoline or is received, sold, stored, or withdrawn from storage for purposes of propelling aircraft. It does not include motor fuel capable of being used for propelling motor vehicles.
    • Jet Fuel: all combustible liquids suitable for the generation of power for propulsion of turbine–powered aircraft.
    • Special Fuel Undyed: undyed combustible liquids suitable for the generation of power for propulsion of motor vehicles, including diesel and biodiesel with a maximum blend percentage of 10%. "Biodiesel" means an oxygenated product derived from soybean oil, vegetable oil, or animal fats that can be used in diesel engines.  Any undyed biodiesel product for motor vehicles with a blend percentage from 1% to 10% is taxed as a special fuel.
    •  Biodiesel 11+ Undyed: undyed biodiesel blended fuel with a minimum blend percentage of 11%.  "Biodiesel" means an oxygenated product derived from soybean oil, vegetable oil, or animal fats that can be used in diesel engines.  Any undyed biodiesel product for motor vehicles with a blend percentage from 11% to 100% is taxed as biodiesel 11+ undyed.

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Negative Amounts

If a negative amount needs to be entered on a particular line, please place a minus sign ( - ) in front of that amount on the line. NOTE: Negative amounts are not allowed as entries in most areas of the eFile & Pay system.

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Supplier Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the total invoiced gross gallons withdrawn with origin or destination in Iowa. An entry is required in this column, even if zero.

Gross Gallons Exported Column (whole gallons only) – On the line for the appropriate fuel product, enter the total gross gallons exported outside Iowa. If no entry is made in this column, the system will automatically insert a zero.

Gross Less Exports Column – Gross Gallons minus Gross Gallons Exported. This will be automatically calculated by the system.

Distribution Allowance Column – Motor fuel allowance is 1.6%. Special fuel allowance is 0.7%. These percentages are automatically displayed on the proper lines by the system.

Allowance Gallons Column – Gross Less Exports multiplied by the Distribution Allowance. Automatically calculated by the system.

(The distributor purchasing the fuel from the supplier is entitled to 1.2% of the motor fuel distribution allowance. The distributor or dealer purchasing fuel from a supplier is entitled to 0.35% of the undyed special fuel distribution allowance. The distribution allowance does not apply to fuel exported.)

Total Taxable Gallons Column – The amount in the Gross Less Exports Column minus the Allowance Gallons. Automatically calculated by the system.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Total Taxable Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Uncollectible Account – Enter the amount of tax that was not recovered from an eligible purchaser. Please use dollars and cents. To qualify for this credit, the supplier must notify the Department in writing of the uncollectible account no later than 10 calendar days after the due date for payment of the tax.

Line 3: Total Fuel Tax Due – Line 1 minus Line 2. Automatically calculated by the system.

Line 4: Penalty – Automatically calculated by the system.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 5: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 6: Total Amount Due – The total of lines 3, 4, and 5. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Amended Supplier Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total invoiced gross gallons withdrawn with origin or destination in Iowa. An entry is required in this column, even if zero.

Gross Gallons Exported Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total gross gallons exported outside Iowa. If no entry is made in this column, the system will automatically insert a zero.

Gross Less Exports Column – Gross Gallons minus Gross Gallons Exported. This will be automatically calculated by the system.

Distribution Allowance Column – Motor fuel allowance is 1.6%. Special fuel allowance is 0.7%. These percentages are automatically displayed on the proper lines by the system.

Allowance Gallons Column – Gross Less Exports multiplied by the Distribution Allowance. Automatically calculated by the system.

(The distributor purchasing the fuel from the supplier is entitled to 1.2% of the motor fuel distribution allowance. The distributor or dealer purchasing fuel from a supplier is entitled to 0.35% of the undyed special fuel distribution allowance. The distribution allowance does not apply to fuel exported.)

Total Taxable Gallons Column – The amount in the Gross Less Exports Column minus the Allowance Gallons. Automatically calculated by the system.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Total Taxable Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Uncollectible Account – Enter the correct amount of tax that was not recovered from an eligible purchaser. Please use dollars and cents. To qualify for this credit, the supplier must notify the Department in writing of the uncollectible account no later than 10 calendar days after the due date for payment of the tax.

Line 3: Total Fuel Tax Due – Line 1 minus Line 2. Automatically calculated by the system.

Line 4: Total payment(s) made for this tax period - Enter the amount (dollars and cents) of any motor fuel tax already paid for this month. Do not include any penalty and/or interest paid. If no payments have been made, enter zero.

Line 5: Balance Due - The amount on Line 3 minus the amount on Line 4. This will be automatically calculated by the system.

Line 6: Penalty – Depending on the specific circumstances of the filing of the original return, you may or may not owe a penalty. If you owe additional tax, you can either calculate any penalty you think you might owe and enter it here (dollars and cents), or the Department will calculate that amount and bill you.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 7: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 8: Total Amount Due – The total of lines 5, 6, and 7. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Restrictive Supplier Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the total gross gallons brought into Iowa tax free. An entry is required in this column, even if zero.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Gross Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Penalty – Automatically calculated by the system.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 3: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 4: Total Amount Due – The total of lines 1, 2, and 3. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Amended Restrictive Supplier Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total gross gallons brought into Iowa tax free. An entry is required in this column, even if zero.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Gross Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Total payment(s) made for this tax period - Enter the amount (dollars and cents) of any motor fuel tax already paid for this month. Do not include any penalty and/or interest paid. If no payments have been made, enter zero.

Line 3: Balance Due - The amount on Line 1 minus the amount on Line 2. This will be automatically calculated by the system.

Line 4: Penalty – Depending on the specific circumstances of the filing of the original return, you may or may not owe a penalty. If you owe additional tax, you can either calculate any penalty you think you might owe and enter it here (dollars and cents), or the Department will calculate that amount and bill you.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 5: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 6: Total Amount Due – The total of lines 3, 4, and 5. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue >
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Blender Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the total invoiced gross gallons withdrawn with origin or destination in Iowa. An entry is required in this column, even if zero.

Gross Gallons Exported Column (whole gallons only) – On the line for the appropriate fuel product, enter the total gross gallons exported outside Iowa. If no entry is made in this column, the system will automatically insert a zero.

Total Taxable Gallons Column – Gross Gallons minus Gross Gallons Exported. This will be automatically calculated by the system.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Total Taxable Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Blender Credit – Enter the amount of Iowa fuel tax paid on gasoline which was blended into gasohol; if gasohol gallons were reported in the Gross Gallons Column above. Also enter any amount of Iowa fuel tax paid on diesel which was blended into biodiesel; if biodiesel gallons were reported in the Gross Gallons Column. And enter any amount of Iowa fuel tax paid on alcohol and/or gasoline which was blended into E85; if E85 gallons were reported in the Gross Gallons Column. Please use dollars and cents.

Line 3: Total Fuel Tax Due – Line 1 minus Line 2. Automatically calculated by the system.

Line 4: Penalty – Automatically calculated by the system.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 5: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 6: Total Amount Due – The total of lines 3, 4, and 5. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Amended Blender Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total invoiced gross gallons withdrawn with origin or destination in Iowa. An entry is required in this column, even if zero.

Gross Gallons Exported Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total gross gallons exported outside Iowa. If no entry is made in this column, the system will automatically insert a zero.

Total Taxable Gallons Column – Gross Gallons minus Gross Gallons Exported. This will be automatically calculated by the system.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Total Taxable Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Blender Credit – Enter the correct amount of Iowa fuel tax paid on gasoline which was blended into gasohol; if gasohol gallons were reported in the Gross Gallons Column above. Also enter any amount of Iowa fuel tax paid on diesel which was blended into biodiesel; if biodiesel gallons were reported in the Gross Gallons Column. And enter any amount of Iowa fuel tax paid on alcohol and/or gasoline which was blended into E85; if E85 gallons were reported in the Gross Gallons Column. Please use dollars and cents.

Line 3: Total Fuel Tax Due – Line 1 minus Line 2. Automatically calculated by the system.

Line 4: Total payment(s) made for this tax period - Enter the amount (dollars and cents) of any motor fuel tax already paid for this month. Do not include any penalty and/or interest paid. If no payments have been made, enter zero.

Line 5: Balance Due - The amount on Line 3 minus the amount on Line 4. This will be automatically calculated by the system.

Line 6: Penalty – Depending on the specific circumstances of the filing of the original return, you may or may not owe a penalty. If you owe additional tax, you can either calculate any penalty you think you might owe and enter it here (dollars and cents), or the Department will calculate that amount and bill you.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 7: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 8: Total Amount Due – The total of lines 5, 6, and 7. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Importer Semi-Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the total gross gallons brought into Iowa tax free. An entry is required in this column, even if zero.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Gross Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Penalty – Automatically calculated by the system.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 3: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 4: Total Amount Due – The total of lines 1, 2, and 3. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Amended Importer Semi-Monthly Return Instructions for Filing (Iowa Motor Fuel Tax)

Gross Gallons Column (whole gallons only) – On the line for the appropriate fuel product, enter the correct total gross gallons brought into Iowa tax free. An entry is required in this column, even if zero.

Fuel Tax Rate per Gallon Column – The appropriate fuel tax rate for each fuel product will be displayed on the corresponding line.

Tax Due per Fuel Product Column – Gross Gallons multiplied by the Fuel Tax Rate. Automatically calculated by the system.

Line 1: Fuel Tax Due – The sum of the Tax Due Column for all fuel products. Automatically calculated by the system.

Line 2: Total payment(s) made for this tax period - Enter the amount (dollars and cents) of any motor fuel tax already paid for this semi-monthly period. Do not include any penalty and/or interest paid. If no payments have been made, enter zero.

Line 3: Balance Due - The amount on Line 1 minus the amount on Line 2. This will be automatically calculated by the system.

Line 4: Penalty – Depending on the specific circumstances of the filing of the original return, you may or may not owe a penalty. If you owe additional tax, you can either calculate any penalty you think you might owe and enter it here (dollars and cents), or the Department will calculate that amount and bill you.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 5: Interest – Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 6: Total Amount Due – The total of lines 3, 4, and 5. Automatically calculated by the system.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Schedule Data File Type (Iowa Motor Fuel Tax)

Skip the first ____lines of the file: Type in the number of lines that are above your first line of data.

Fixed Length: A file with each field having a specified size that remains constant throughout the entire file.

Delimited File: This type of file needs the Field Delimiter and the String Qualifier to be set.

Field Delimiter: Select a comma, semi colon, pipe or TAB. (, ; | <TAB>) as the field delimiter OR check "other" and type in a character to be used as the delimiter.

String Qualifier: Select a quotation mark, comma or NONE as the string qualifier ( ", <NONE>) OR check "other" and type in a character to be used as the qualifier.

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Schedule Data Layout< (Iowa Motor Fuel Tax)

NOTE: The Default Data Layout is in the same order as the Schedule Upload Template. You may re-arrange any of the columns on the Excel file. The Schedule Upload file must match the Schedule Data Layout.

Schedule Upload Template (80-017 / Excel)

Iowa Schedule Codes (84-054 / pdf)

Fuel Tax Product Codes (84-050 / pdf)

Transaction Type Mode Codes (84-053 / pdf)

Terminal IRS Codes (to Internal Revenue Service Website)

State Abbreviations (84-055 / pdf)

Field: Select the order your text file is in to change the position of the fields.

  1. Use the up or down arrows to move up or down one field at a time.
  2. Type the number of the position in the box. Then click on the Refresh button.

Max Size: The maximum size of the field.

Format: All Fields are Text Field.

Remove: Remove any of the non required fields by checking the box. Required fields cannot be removed.

Filler Fields:

Add Filler: If you have added a column in your file that is not on the data layout, click on Add Filler and enter the position.

Refresh: When clicked, this button will arrange the positions that you have selected.

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Schedule Data File Upload (Iowa Motor Fuel Tax)

Send File: Click on the Browse button to select your file.

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File Preview Iowa Motor Fuel Tax)

This will show the first 10 lines of your data. If you have skipped 6 lines in the Schedule Data File Type, Line 1 would be Line 7 in your Schedule Upload File.

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Schedule Data Processing (Iowa Motor Fuel Tax)

Processing: Keep your browser open. The window will update the percentage of the file until 100%.

A clean file will take you to the Motor Fuel Tax Return screen. The return will be completed by the data you had in your file. You cannot EDIT the fields. If the gallons do not match your records, click on BACK and you will be taken to the MAIN MENU.

IMPORTANT: If you had no fuel tax activity, verify the Gross Gallons columns are zero and click on CONTINUE.

A file with errors will take you to the View Results Screen.

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View Results (Iowa Motor Fuel Tax)

Actions:

Main Menu: Clicking on the Main Menu button will return you to the Main Menu.

Back: Clicking on the BACK button will return you to the prior screen without saving any of the information on this screen.

Results: Shows the number of records in the schedule upload (DWI) that was uploaded.

Total Records: Clicking on View will show you records from the first 10 rows of the file you uploaded.

Successful Records: Clicking on View will show you all the clean records from the first 10 rows of the file you uploaded.

Failed Records: Clicking on View will show you all the failed records from the first 10 rows of the file you uploaded.

Save *: An HTML record of your records from the file you uploaded.

Back: Clicking on the BACK button will return you to the prior screen without saving any of the information on this screen.

Next: Clicking on the NEXT button will take you to the next set of 10 rows. Continue clicking NEXT until you reach the last 10 rows.

<Prev>: Clicking on the PREV button will take you back to the previous screen.

Main Menu: Clicking on the Main Menu button will return you to the Main Menu.

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Motor Fuel Tax Schedule EDI File Upload

Note: You are uploading the schedules only. The fuel tax return is created by the system from the schedule information.

Payment Information: If you wish to pay by direct debit, return to the Main Menu of eFile & Pay and click on Make a Payment. To submit a payment via ACH credit, please contact your bank.

Refund Information:  If your return shows a refund is due, a refund check will be issued after review by the Department.

Actions:

Upload New File: This button will take you to a new screen to “Choose a file to upload.”

Main Menu: Press this button to return to the Main Menu.

Refresh: This button refreshes the information in the Status, Detail and 997 Results columns.

Back: Press this button to return to the Motor Fuel Tax Menu.

File Selection

This screen is used to select your file for the upload.

Actions:

Browse: Click on the Browse button to select your file. This will bring up a “Choose File” box. Select your file for the tax period you have chosen on the Select a Permit screen.

Upload: Click on the Upload button once the file has been selected. This will take you back to the Informational Table.

Cancel: This will take you back to the Informational Table.

Informational Table

Displays information regarding the recent files submitted.  Files submitted in DEMO mode and in live mode will both display here.

Actions:

File Name: Displays the name of the file submitted as a clickable hyperlink. Click on the name of the file to view the file submitted. Click the browser back button to return to the Informational Table. Up to seven records may be displayed at a time. The files you upload will be available to view for seven days.  

Time Stamp: Displays the date and time (Central Time) the file was submitted.

Status: Displays the status of the file (i.e. Aborted, Completed, Error, Processing or Uploading, Uploaded, Idle).

Details: Displays detail information regarding the filing. If the file contains errors that are not considered in the 997 validation check, the processing data error will display here. This column may show the progress of the filing in increments of 25 records (i.e. Sequence 25, Sequence 50… Sequence 325, Sequence 350, etc.). If the file is successful, a clickable link will display a Confirmation # (10-digit number). 

Confirmation#: Click on the Confirmation# hyperlink to display the Iowa Motor Fuel Return or report that is created based on the information contained in the EDI file. To print the information on this screen, use the Print icon on your browser. There is no print button on the screen itself.

Email: If you have set up an email address in the Profile information, a hyperlink “Email” will display. Click on the email hyperlink and it will take you to the “Email Sent” screen. The following statement will be shown: A confirmation page has been sent to the email address on file.

997 Result: Displays a hyperlink “Download Result.” Click on this hyperlink to download this file, which will allow you to view or save the 997 acknowledgment file. A 997 acknowledgment file does not create a filed return or report. A confirmation number in the Details column is required before a return or report is considered filed.

Main Menu: Press this button to return to the Main Menu.

Refresh: This button refreshes the information in the Status, Detail and 997 Results columns.

Back: Press this button to return you to the Motor Fuel Tax Menu.

View of Information Table:

Sample of the type of status and details you could receive.

File Name

Time Stamp

Status

Details

997 Result

704 Filer Schedule Error.txt (136.18 KB)

3/2/2007 8:54:14 AM

Aborted.

Processing Data Error: A general exception occurred: 457 at Schedule # : 105 Schedule Error Codes

Download Result (0.26 KB)

704 Filer Envelope Error.txt (4.76 KB)

3/2/2007 5:06:11 PM

ERROR

Envelope Error in element ST02-SE02

 

704 Filer Uploading.txt (10.79 MB)

3/2/2007 5:16:35 PM

Uploading..

Uploading file to server.

 

704 Filer Uploaded.txt (10.79 MB)

3/2/2007 5:31:35 PM

Uploaded.

File uploaded to server.

 

704 Filer.txt (10.79 MB)

3/2/2007 10:50:36 AM

Processing..

Sequence #95625

Download Result (0.26 KB)

704 Filler Clean File.txt (2.48 KB)

3/2/2007 5:07:40 PM

Completed.

Confirmation #7061000004 Email

Download Result (0.26 KB)

704 Filer no email address.txt (136.18 KB)

1/24/2007 12:08:36 PM

Completed.

Confirmation #7024000006

Download Result (0.26 KB)

704 Error.txt (136.18 KB)

1/24/2007 4:41:42 PM

IDLE.

Waiting to process file…

 

 

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Payment Options and Information

Confirmation Number: If you are filing a return and making an ePayment in one transaction, a confirmation number will be issued after completion of the payment function in eFile & Pay. The same confirmation number will apply to both the return and payment.

If you are filing only a payment at this time, a confirmation number will be issued after completing an ePay transaction. This will be a different confirmation number than you received after filing the return.

Due Date: Payments must be made by 4 p.m. CT on the due date to be considered timely. Penalty and/or interest may be due when filing or paying late.

The following filers are required to make electronic payments:

  • LPG Dealers, Users, and Consolidated filers
  • Motor Fuel filers
  • Semi-monthly filers
  • Corporations who remit more than $20,000 a quarter in estimated tax
  • Businesses that have a Direct Pay Permit

Select a payment method:

ePay:

ePay is an electronic payment option available through the eFile & Pay system. ePay is also known as direct debit, ACH Debit, and direct payment.

Before making your payment through ePay, check with your bank to see if they require Iowa Department of Revenue's ePay Bank Filter (Company-ID). It is 1421590141. (If you have previously used the Department's EFT system, please note that the new ePay system has a different filter.) When you provide your bank this Bank Filter number, you authorize the Iowa Department of Revenue to debit your account. Your bank may reject debits to your account if they are not provided the Department's Bank Filter in advance.

To use ePay, you enter your bank routing number and your bank account number in the eFile & Pay system. If your bank account number has fewer than three digits, please insert zeroes in front of the number.

The payment date is the date the person made the payment and the date the Department recognized the payment was made. The settlement date is the date the payment was extracted from the financial institution.

ePay is free. The Department pays any fees for this service and no special registration is required. You control the payment date and the amount paid, and you determine if the payment should be taken from checking or savings.

For future payments, the system remembers your bank information. If it changes, you simply enter the new information.

Credit Card or ACH Credit:

Credit Card: A link to the credit card site will be provided on the confirmation page. A convenience fee may be charged by the credit card company to process your payment in this manner.

NOTE: The eFile & Pay system shows payment by Credit Card as an option; however, credit card payments are not currently available for LPG or motor fuel.

Credit card payments are made through Official Payments Corp. Once your payment information is submitted, the transaction is complete. To reverse a payment, you must contact Official Payments. If approved by the Department, the credit card payment is credited for the payment and the fee.

ACH Credit: To submit a payment via ACH credit, first contact your bank for further information about their ACH Credit payment services and cost. Then, open, review, and follow our required ACH Credit Payment Instructions (pdf). You may share these instructions with your bank.

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ePay Screen Help

Based on the information you provide on the electronic check, the Department will debit your account for the amount you specify. Your banking information will be redisplayed each time you ePay your taxes. But if needed, you can change the banking information each time you initiate an ePay transaction.

Check with your bank to see if they require Iowa Department of Revenue's Bank Filter (Company-ID). It is 1421590141. When you provide your bank this Bank Filter number, you authorize the Iowa Department of Revenue to debit your account. Your bank may reject debits to your account if they are not provided the Department's Bank Filter in advance.

Checking or Savings: Choose the type of account you wish to use to make this payment.

Enter Payment Date: Enter the date the payment should be made. For example, a payment on April 30, 2007, would be entered 04/30/2007. Payment must be dated no later than the due date of the return.

Payments will be considered to have been made on this day if the payment information was entered before 4:00 p.m. Central Time. Payments entered after 4:00 p.m. will be considered made on the next business day. NOTE : If the date is on a weekend or holiday, payment will be treated as having been made on the next banking day. Please be aware your bank account may not show the deduction for a few days thereafter.

Amount: When a return is filed at the same time as the payment, the amount will be automatically calculated from the return. You can change the payment amount to an amount different than the total amount due on the return if you choose.

If you are making a payment only, please enter the amount you want to pay at this time. The amount must be greater than $0.99. Enter dollars and cents.

Bank Routing #: Enter the 9-digit routing number for your bank.

Bank Account #: Enter your bank account number. The number may be from 3 to 17 digits in length.

Use the "SAMPLE" button on the ePay information page to see an example of where to find routing and account numbers on a paper check.

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Verify ePay Information

This page allows you an opportunity to review your payment information before submitting the payment for processing.

Click on the "EDIT" button to go back to the ePay information page to make changes.

Click on the "SUBMIT" button to authorize the payment for processing and receive a confirmation number.

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Make a Payment

This page will allow you to make a payment for the permit/license and tax period selected. A return must have already been eFiled for the specific permit/license and tax period before you will be allowed to make a payment.

Tax Type: Select the type of tax you would like to make a payment for. Only those taxes for which you are registered with the Department will be displayed. Your access may be further limited to only certain registered taxes based on the authorization you have been given by your company's administrator.

Permit Number: Enter the permit number you wish to make a payment for that corresponds to the tax type above. Do not enter dashes or spaces.

Withholding filers must enter all 12 digits of their permit; that is, the FEIN and Department-assigned 3-digit suffix. (Example: 421234567001)

Sales/Use, Motor Fuel or LPG filers must use their 9-digit permit. (Example: 177123456)

Period End Date: Enter the last day of the period for which you are making a payment. Do not enter the due date. For example, a period end of June 30, 2007, would be entered 06/30/2007. A return must be filed for the period before a payment can be made.

Back: Press back to return to the Main Menu.

Continue: Press continue after entering all data to proceed to the next step.

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Confirmation

The page will confirm that the return and/or payment have been submitted to the Iowa Department of Revenue for processing.

Confirmation Information: 
This portion of the page confirms the submission of your transaction. A confirmation number, date and time, and User ID are presented. Retain this information for your records. The User ID identifies the individual that submitted the transaction for processing.

ePay Information: 
This portion of the page recaps the method chosen to pay any balance due on the return. Only those individuals with authorization to submit a payment will see this portion of the page.

If you chose to pay by credit card, press the exit button for a link to continue this transaction.

NOTE: The eFile & Pay system shows payment by Credit Card as an option; however, credit card payments are not currently available for LPG or motor fuel.

If you chose to pay by ACH credit, contact your bank.

Return information: 
This portion of the page recaps the data from the return filed. Only those individuals with authorization will see this portion of the page when a return is filed.

Main Menu: Press this button to return to the Main Menu.

Print: Press this button to print a copy of this page for your records.

Email: Press this button to have a copy of this page e-mailed to you. E-mails will be sent to the contact e-mail address, if available, unless the administrator has delegated this function to another user.

To add or verify your e-mail address for future use, choose the "Change a Profile" link from the main menu.

Exit: Press this button to leave the eFile & Pay system.

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Cancel ePay

Payments can be canceled if they have not yet been sent to the bank for processing. The payment confirmation number and original confirmation date were provided on the confirmation page when the payment was submitted. Both the payment confirmation number and the original confirmation date are required to ensure the correct payment is canceled.

Payment Confirmation Number: Enter the original 10-digit confirmation number provided at the time the payment was submitted.

Original Confirmation Date: Enter the date the payment was entered on the eFile & Pay system.

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Verify ePay Cancellation:

This page allows you an opportunity to review your payment information before submitting it for cancellation.

Back: Pressing this button returns you to the Cancel ePay page to make corrections.

Cancel Payment: Pressing this button will proceed with the cancellation of the payment, provided it has not yet been submitted to your bank.

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ePay Cancellation Confirmation

The page will confirm the cancellation of your payment.

ePay Cancellation Confirmation Information: 
This portion of the page confirms the submission of your cancellation. A confirmation number, date and time, and User ID are presented. Retain this information for your records. The User ID identifies the individual that submitted the cancellation.

Canceled ePay Information: 
This portion of the page recaps information related to the original payment.

Main Menu: Press this button to return to the Main Menu.

Print: Press this button to print a copy of this page for your records.

Email: Press this button to have a copy of this page e-mailed to you. E-mails will be sent to the contact e-mail address, if available, unless the administrator has delegated this function to another user. To add or verify your e-mail address, choose the "Change a Profile" link from the main menu.

Exit: Press this button to leave the eFile & Pay system. 

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For Assistance with eFile & Pay,  Monday-Friday, 8 am to 4:15 pm CT
1-866-503-3453 (Iowa only) or 515-281-8453 (outside Iowa) or e-mail idrefile@iowa.gov 
For Answers to Questions about Iowa Tax Law, Monday-Friday, 8 am to 4:15 pm CT
1-800-367-3388 or 515-281-3114 or e-mail idr@iowa.gov

If you request confidential tax information by e-mail, copy the three questions below into your e-mail and answer the questions. This will authorize the Department to transmit confidential information by e-mail. We will respond to a request for confidential information only after your authorization is received.

  1. Do you authorize the Iowa Department of Revenue to e-mail the confidential information you may request?
  2. To what e-mail address do you want us to send confidential information?
  3. Do you acknowledge that e-mail transmissions are not always secure?
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