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LPG Fuel Tax - How to Use eFile & Pay

Welcome Screen and Browser Check
How to sign in
Select a Permit/License
Login Screen: Using your ID and Password General Information about LPG Fuel Tax
Login Error: If your ID or Password is wrong LPG Menu Instructions
Forgot Your Password? Negative Amounts
Your Profile: You are required to complete! Monthly Return Instructions
Profile Update: Changing your Password Amended Monthly Return Instructions
Lockout: When the system won't let you in Consolidated Schedule Instructions
Main Menu: Choose what you want to do Payment Options
User Administration: To change users Call or E-mail Us

 

Enter eFile & Pay 

Welcome Screen

Business Taxes

To log in, enter your unique 8-digit Business eFile Number (BEN) assigned and mailed to you by the Iowa Department of Revenue.

Be sure the radio button for Business Taxes is selected if you are filing for Sales, Withholding, Retailer's Use, Consumer's Use, Motor Fuel or LPG Fuel Tax.

Then click on the CONTINUE button.

Individual Income/Corporation Income ePayments

Not Enrolled?

If you have not previously enrolled through the eFile & Pay system to make individual or corporation income tax payments, and would like to make an estimated or final payment, click on the "Not enrolled" link. You will be taken to an Income Tax ePayments Main Menu.

Enrolled?

If you have enrolled through eFile & Pay to make income tax payments, enter the unique 8-digit Business eFile Number (BEN) assigned and mailed to you by the Iowa Department of Revenue.

Select the radio button for Individual Income/Corporation Income ePayments to make an estimated or final payment for individual income tax, or submit an estimated or final payment for corporate estimate tax.

Then click on the CONTINUE button.

The system automatically checks your computer's Internet browser to see if it is compatible with the Iowa eFile & Pay system. In order to use eFile & Pay, you must have Internet Explorer 5.0, 5.5, or 6.0, or Netscape 6.1, 6.2, or 7.0, or Firefox 1.0.

To upgrade your Internet Explorer browser, go to Microsoft.com.

To upgrade your Netscape browser, go to Netscape.com.

To obtain Firefox, go to https://www.mozilla.org/en-US/firefox/products/

Please contact the Iowa Department of Revenue if you have additional questions. 

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Login Screen

User ID and Password: Enter the 4-digit User ID assigned to you when you first used the system, or the User ID provided to you by your company's Business eFile administrator.

The first person in your business to use the system was given the number 0001 and automatically became the administrator.

Enter the Web Password you selected when you first used the system -- the one issued to you by your company's Business eFile administrator, or the latest one you created.

If you are the administrator, you will be given the option of going to "Forgotten your Password" help questions if you entered the wrong password. If you are locked out of the system, contact the Department.

If you are not the administrator and do not remember your User ID or Password, or you are locked out of the system, contact your company's Business eFile administrator. 

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Log In - Error (Wrong ID or Password)

You may try to enter your ID and Password again; however, entering incorrect information three times will lock you out of the system.

If you are the administrator, you will be given the option of going to "Forgotten Your Password" help questions if you entered the wrong Password. The link will ask for answers to the two hint questions you answered on the "Your Profile" screen. If you are locked out of the system, contact the Department.

If you are not the administrator and do not remember your User ID or Password, or you are locked out of the system, contact your company's Business eFile administrator.

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Forgot Password

Shown are the two questions you selected and answered on the "Your Profile" screen. Enter the answer you provided for each question and click on the CONTINUE button.

If you do not remember the answers you provided and get locked out of the system, please contact the Department at the numbers or e-mail address shown at the bottom of the screen for assistance.

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Your Profile

BEN: 8-digit Business eFile Number assigned and mailed to you by the Iowa Department of Revenue. You will need this number each time you access eFile & Pay.

User ID: This is a 4-digit number assigned by the system. You will need to enter this number and your Password when logging into the system. The first user will be assigned User ID 0001.

Business Name: Please enter the name of your business.

Permit Number: Please enter any permit /license number assigned to your business by the Department. This is not the Business eFile Number you were assigned to access the eFile & Pay system. Please note:The examples below contain dashes (-); however, on the "Your Profile" screen, the permit number must be entered without dashes.

Example of Iowa LPG Dealer Permit/License Number: 7-01-012345

The Iowa LPG dealer number begins with a "7"; followed by "01"; followed by six additional digits.

Example of Iowa LPG User Permit/License Number: 7-02-012345

The Iowa LPG user number begins with a "7"; followed by "02"; followed by six additional digits.

Example of Iowa LPG Consolidated Permit/License Number: 7-00-012345

The Iowa LPG consolidated number begins with a "7"; followed by "00"; followed by six additional digits.

Example of Iowa Motor Fuel Supplier Permit/License Number: 7-04-012345

The Iowa Motor Fuel Supplier number begins with a "7"; followed by "04"; followed by six additional digits.

Example of Iowa Motor Fuel Restrictive Supplier Permit/License Number: 7-05-012345

The Iowa Motor Fuel Restrictive Supplier number begins with a "7"; followed by "05"; followed by six additional digits.

Example of Iowa Motor Fuel Importer Permit/License Number: 7-06-012345

The Iowa Motor Fuel Importer number begins with a "7"; followed by "06"; followed by six additional digits.

Example of Iowa Motor Fuel Blender Permit/License Number: 7-07-012345

The Iowa Motor Fuel Blender number begins with a "7"; followed by "07"; followed by six additional digits.

Example of Iowa Motor Fuel Storage Facility (Terminal or Non-terminal) Permit/License Number: 7-14-012345

The Iowa Motor Fuel Storage Facility number begins with a "7"; followed by "14"; followed by six additional digits.

Example of Iowa Motor Fuel Transportation Permit/License Number: 7-15-012345

The Iowa Motor Fuel Transportation number begins with a "7"; followed by "15"; followed by six additional digits.

Example of Iowa Withholding Tax Permit Number: 21-1234567-001

The Iowa withholding number begins with your Federal Employer Identification Number and ends with three digits assigned by the Iowa Department of Revenue.

Example of Iowa Sales Tax Permit Number: 1-23-456789

The Iowa sales tax number begins with a "1"; followed by two digits corresponding to the county number in which the permit is located; followed by six additional digits.

(Note: A consolidated sales tax permit number is in the format of 0-00-012345. Consolidated permit holders must enter their consolidated number, not the permit number of an individual location.)

Example of Iowa Retailer's Use Tax Permit Number: 2-00-111111

The Iowa retailer's use tax number begins with a "2"; followed by two "zeros"; followed by six additional digits.

Example of Iowa Consumer's Use Tax Permit Number: 9-12-345678

The Iowa consumer's use tax number begins with a "9"; followed by two digits corresponding to the county number in which the permit is located; followed by six additional digits.

Example of Iowa Direct Pay Permit Number: 1-23-945678

The Iowa direct pay number begins with a "1"; followed by two digits corresponding to the county number in which the permit is located; followed by a "9"; followed by five additional digits.

Tax Type associated with Permit Number above: For example, if you entered a withholding number, select Withholding from the drop-down menu. If you entered another tax permit, select that tax type from the drop-down menu.

Create a Web Password: Enter an 8-character Password that has at least one number. (Example: Sample01) Do not use your Business eFile Number or any portion of your Social Security Number, Federal Employer Identification Number (FEIN), or permit numbers as the Password.

You will use this Password in combination with the User ID number issued by the system whenever you use eFile & Pay in the future.

To change your Password, enter a new Web Password.

Confirm Web Password: Re-enter the Password exactly as you typed it in the prior box.

Create a Telephone Password: Enter an 8-digit Password that is all numbers. (Example: 12345678) NOTE: A telephone filing option is not available for Motor Fuel or LPG. However, the Profile screen still requires an entry on this line.

Confirm Telephone Password: Re-enter the Password exactly as you did in the prior box. NOTE: A telephone filing option is not available for Motor Fuel or LPG. However, the Profile screen still requires an entry on this line.

Select a Password Hint Question 1: Select any question from the drop-down menu.

Answer Password Hint Question 1: Enter the answer to the question you selected above. If you forget your password, this answer will allow you to access the system.

Select a Password Hint Question 2: Select any question from the drop-down menu. You may not use the same question you selected above.

Answer Password Hint Question 2: Enter the answer to the question you selected above. If you forget your password, this answer will allow you to access the system.

Contact Name: Enter your first and last name or the first and last name of another person in your company who will be a contact should there be questions about eFile & Pay transactions. Do not use commas between the names. Example: Jack Jones

Contact E-Mail Address: This is an optional field. The address entered may receive e-mail reminders of upcoming due dates, as well as e-mail confirmations of all filing and payment transactions performed on this system. This will include transactions filed by any other users you authorize to submit returns or payments for the company.

Contact Telephone Number: Enter the telephone number for the contact listed above. This number will be provided to other users you authorize to use the system should they forget their Password or User ID.

The telephone number must include the area code and have no punctuation. 
(Example: 2225551212)

Exit: Clicking the EXIT button will take you out of the system without saving any entries made on this screen.

Continue: Clicking the CONTINUE button will save all entries made on this screen and proceed to the next step. If you are the administrator (User ID 0001) you will be taken to a summary screen presenting a portion of the profile information you entered. PLEASE PRINT THE SUMMARY SCREEN FOR FUTURE REFERENCE.

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Your Profile - Update User Profile

This screen is used to allow you to change the Password created for you by your company's administrator.

User ID Full Name: Enter your first and last name. Do not use commas between the names. Example: Jack Jones

Your E-mail Address: Use this field to update your e-mail address. You will only see this line if you are eligible to receive confirmation of filings and payment transactions. To be eligible, your company's administrator must grant you permission.

Change Web Password: Enter an 8-character Password that contains at least one number. (Example: Sample01) Do not use your Business eFile Number or any portion of your Social Security Number, Federal Identification Number, or permit numbers as the password.

Confirm Web Password: Re-enter the Password exactly as entered in the previous box.

Contact Name: If you have trouble with your User ID or Password, please contact the administrator within your company.

Contact E-Mail Address: This is the e-mail address for your company administrator who you should contact if you have any trouble with your User ID or Password.

Contact Telephone Number: This is the telephone number for your company administrator who you should contact if you have any trouble with your User ID or Password.

Exit: Clicking the EXIT button will take you out of the system without saving any entries made on this screen.

Continue: Clicking the CONTINUE button will save all entries made on this screen and proceed to the next step.

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Lockout

You attempted to log into the Iowa eFile & Pay system unsuccessfully.

For security reasons, the system has locked out your access. To regain access, contact your business eFile & Pay administrator. The first person in your business to use the system was given the number 0001 and automatically became the administrator. The administrator can reset other user's access if a lockout occurs by selecting the "Add/Edit Users" option on the MAIN MENU. This will take the administrator to the USER ADMINISTRATION screen where they will select the user who has been locked out. Once on the screen to "Edit User," the Status must be changed from "Disabled" to "Active."

However, if user 0001 (the administrator) is locked out, he or she must contact the Iowa Department of Revenue to be reset.

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Main Menu

Demo On/Off: By clicking this button, you may enter a demo of the system to allow you to see how it works. This option will allow you to practice how to use the system, test your data input or demonstrate the system to others.

No data entered will be saved while using the demo feature. To leave demo, click the Demo On/Off button again. When you exit, all entries will be deleted.

Select a tax type to file: Tax types shown in this section are those the Department shows existing for your business that are currently available for eFile & Pay return or payment transactions.

Withholding Tax, Sales Tax, Retailer's Use Tax, Consumer's Use Tax, LPG Fuel Tax, and Motor Fuel Tax are currently available.

Select an administrative function to perform:

Add/Edit Users: This option will allow the administrator to add, disable or edit access rights to the eFile & Pay system for other users in your company.

Change a Profile: This option will allow you to update your personal profile.

File for your Clients : For selected entities, this option will allow you to file returns or payments for clients.

Make a Payment: This option will allow authorized users to make a payment for a previously eFiled return.See ePayment information.

Cancel a Payment: This option will allow authorized users to cancel an ePay transaction that was previously scheduled. Warehoused payments must be canceled by 4:00 p.m. Central Time at least one business day before the payment date. To cancel a payment on the same day it was initiated, the cancellation must be completed that same day by 3:00 p.m. Central Time.

View "e" History

Access to the following may be limited, based on the permissions granted by your administrator.

View Returns "e" History: This option will allow you to see a history of all returns submitted electronically using this system.

View Payments "e" History: This option will allow you to see a history of all payments made electronically using the ePay option provided by this system.

View Canceled Payments "e" History: This option will allow you to see a history of canceled ePay transactions.

Exit button: Clicking the EXIT button will take you out of this system.

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User Administration

This screen will allow the administrator to add, disable or edit the rights of an existing user.  

"Do you want the user to receive Emails?" -- Be sure to click Yes if you do. If you type in an e-mail address without clicking Yes, the e-mail address will be rejected.

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Select a Permit

Use the drop-down menu to select the permit number for the return or payment you wish to file.

The numbers shown are those the Department has registered as active for the tax type you selected and for which you are authorized.

Back: Clicking on the BACK button will return you to the prior screen without saving any of the information on this screen.

Continue: Clicking on the CONTINUE button will save all information and take you to the next screen.  

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General Information about Iowa LPG Fuel Tax

Iowa Fuel Tax attaches to LPG when the LPG is placed in the fuel supply tank of a motor vehicle. The current rate of fuel tax on LPG is 30 cents per gallon.

There are three types of licenses that can be obtained to report the fuel tax due on LPG.

  • Liquefied Petroleum Gas (LPG) Dealer: A person who delivers untaxed LPG into the supply tank of another person's motor vehicle for highway or aircraft use.
  • Liquefied Petroleum Gas (LPG) User: A person who dispenses untaxed LPG from bulk storage into the fuel supply tank of his or her own motor vehicle for highway or aircraft use.
  • Consolidated Liquefied Petroleum Gas (LPG) Dealer/User: A consolidated LPG dealer or user return may be filed by any dealer or user with multiple locations. A separate consolidated location number is necessary for dealer locations and user locations.

Click on the following link to obtain a license application (pdf). Once issued, a license is effective until it is canceled by the license holder or revoked by the Department.

Returns are filed on a monthly basis. The return and payment of tax are due on or before the last day of the month following the month covered by the return. A return must be filed even if there is no activity in Iowa during the month.

Consolidated filers must also complete the Consolidated Schedule when filing each monthly return. A Monthly Meter Reading Schedule (formerly paper Schedule L1) is no longer required to be filed. However, the meter reading information must still be maintained in the license holder's records should the Department request it.

LPG sold by dealers from highway storage may be sold tax free provided it is sold for one of the following uses:

  • reefer unit, provided there is no possible connection to the power source of the vehicle
  • fuel supply tank of a non-highway vehicle
  • carry out container.

When LPG is sold from highway storage for any of the above purposes, an exemption certificate (pdf) must be prepared and retained by the seller. The exemption certificate must include the date, seller's name and license number, invoice number, use of the fuel, type of vehicle or container, and the name, address, and signature of the purchaser.

 

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LPG Fuel Tax Menu Instructions

The options displayed correspond to the periods for which the Department shows this entity being eligible to file. If you believe you need to file for a period that is not shown, please contact the Department at the phone numbers or e-mail address provided at the bottom of the screen.

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Negative Amounts

If a negative amount needs to be entered on a particular line, please place a minus sign ( - ) in front of that amount on the line. NOTE: Negative amounts are not allowed as entries in most areas of the eFile & Pay system.

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Monthly Return Instructions for Filing (Iowa LPG Fuel Tax)

Line 1: Total LPG Gallons (whole gallons only) - Enter the total meter pumped gallons of LPG for the month. Report all gallons deposited into the fuel supply tank of a motor vehicle, including aircraft.

Line 2: LPG Exempt Gallons (whole gallons only) - Enter the total exempt gallons for the month. Exempt gallons must be supported by exemption certificates, which you retain for your own records. The amount of exempt gallons cannot exceed total gallons.

Line 3: Total Taxable LPG Gallons - The amount on Line 1 minus the amount on Line 2. This will be automatically calculated by the system.

This is the number of taxable LPG gallons calculated based upon the amounts entered on the previous lines. If this is incorrect, please check the figures you entered above and revise as needed.

Line 4: Fuel Tax Rate per gallon - 30 cents ($0.30) per gallon.

Line 5: LPG Fuel Tax Due - The amount on Line 3 multiplied by the rate on Line 4. This amount will be automatically calculated by the system.

Line 6: Penalty - Automatically calculated by the system.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 7: Interest - Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 8: Total Amount Due - The total of lines 5, 6, and 7. Automatically calculated by the system.

Consolidated Filers Only: If you are filing a consolidated return for multiple locations, you will be presented with a schedule to complete showing details by location. This schedule will be provided prior to the monthly return. The total amounts from the consolidated schedule will then automatically be entered by the system on the monthly return screen.

Calculate
Click this button to complete the calculation of the return based on the information you entered.

Continue
Click on the continue button to move to the next screen.

Back
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Amended Monthly Return Instructions for Filing (Iowa LPG Fuel Tax)

Line 1: Total LPG Gallons (whole gallons only) - Enter the correct total meter pumped gallons of LPG for the month. Report all gallons deposited into the fuel supply tank of a motor vehicle, including aircraft.

Line 2: LPG Exempt Gallons (whole gallons only) - Enter the correct total exempt gallons for the month. Exempt gallons must be supported by exemption certificates, which you retain for your own records. The amount of exempt gallons cannot exceed total gallons.

Line 3: Total Taxable LPG Gallons - The amount on Line 1 minus the amount on Line 2. This will be automatically calculated by the system.

This is the number of taxable LPG gallons calculated based upon the amounts entered on the previous lines. If this is incorrect, please check the figures you entered above and revise as needed.

Line 4: Fuel Tax Rate per gallon - 30 cents ($0.30) per gallon.

Line 5: LPG Fuel Tax Due - The amount on Line 3 multiplied by the rate on Line 4. This amount will be automatically calculated by the system.

Line 6: Total payment(s) made for this tax period - Enter the amount (dollars and cents) of any LPG fuel tax already paid for this month. Do not include any penalty and/or interest paid. If no payments have been made, enter zero.

Line 7: Balance Due - The amount on Line 5 minus the amount on Line 6. This will be automatically calculated by the system.

Line 8: Penalty - Depending on the specific circumstances of the filing of the original return, you may or may not owe a penalty. If you owe additional tax, you can either calculate any penalty you think you might owe and enter it here (dollars and cents), or the Department will calculate that amount and bill you.

Are you filing the return late but have 90% of the tax paid by the due date? You do not owe any penalty.

Are you filing the return late and do not have 90% of the tax paid by the due date? You owe 10% of the tax not paid by the due date.

Did you file your return on time but did not pay 90% of the tax by the due date? You owe 5% of the tax not paid by the due date.

Penalties can be waived only under special circumstances. If more than one penalty applies, the 10% penalty is the only one charged.

Line 9: Interest - Automatically calculated by the system.

Are you paying any amount of your tax after the due date?

You owe interest on the amount due. Interest accrues on the unpaid tax from the due date of return. Any fraction of a month is considered as a whole month. Interest cannot be waived. The interest rate may change each year.

Line 10: Total Amount Due - The total of lines 7, 8, and 9. Automatically calculated by the system.

Consolidated Filers Only: If you are filing a consolidated return for multiple locations, you will be presented with a schedule to complete showing details by location. This schedule will be provided prior to the amended monthly return. The total amounts from the consolidated schedule will then automatically be entered by the system on the amended monthly return screen.

Calculate 
Click this button to complete the calculation of the return based on the information you entered.

Continue 
Click on the continue button to move to the next screen.

Back 
Click on the back button to return to the prior screen. NOTE: Clicking this button will erase all information entered and it will not be saved.

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Monthly Consolidated Schedule Instructions for Filing (Iowa LPG Fuel Tax)

Consolidated filers reporting LPG tax for multiple locations must complete the monthly consolidated schedule in addition to the monthly return.

The consolidated schedule screen will be automatically presented to all filers who have a consolidated license registered with the Department. NOTE: The consolidated schedule will appear prior to the monthly return screen and the total amounts from the consolidated schedule will then automatically be entered by the system on the monthly return.

The schedule will list all locations for which our records indicate you are registered to file a consolidated LPG return. The license numbers listed are those of each specific business location shown. They will not correspond to your consolidated LPG license.

To update Department records to include an existing license number in the consolidated group, or to apply for a license for a new location, complete the Iowa Motor Fuel Tax License Application (pdf). This will associate that license with the consolidated group for future filings.

If a location exists for which LPG fuel tax currently needs to be reported, but that location is not shown on the consolidated schedule, include the gallons for that location on the line for another location that is listed. Once the additional location is included on our records, an amended return may then be filed to report the correct gallons for the respective locations.

Total Gallons (whole gallons only) - For each of the locations shown, enter the total meter pumped gallons of LPG for the month. Report all gallons deposited into the fuel supply tank of a motor vehicle, including aircraft, for each location. An entry is required in the total gallons column for each location, even if zero.

Total Exempt Gallons (whole gallons only) - For each of the locations shown, enter the total exempt gallons for the month. Exempt gallons must be supported by exemption certificates, which you retain for your own records. The total exempt gallons column does not require an entry, but if a box in that column is left blank the system will automatically insert a zero. The amount of exempt gallons cannot exceed total gallons.

Total Taxable Gallons - The amount in the total gallons column minus the amount in the total exempt gallons column for each location. Automatically calculated by the system.

This is the number of taxable LPG gallons calculated based upon the amounts entered in the previous columns. If this is incorrect, please check the figures you entered and revise as needed.

Totals - The total of all columns on all pages of the schedule will be calculated by the system and automatically entered on the appropriate line of the monthly return.

Calculate
Click this button to complete the calculation of the schedule based on the information you entered. IMPORTANT: Click the calculate button at least every 15 minutes to save your entries.

Continue
Click on the continue button to move to the monthly return.

Back
Click on the back button to return to the LPG Menu screen. 
NOTE: Clicking this button will erase all information entered and it will not be saved.

<Prev / Next> 
Click on these buttons to go to the previous or next page on this screen. NOTE: Filers with more than 10 locations will have multiple pages/screens to complete on the Consolidated Schedule.

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Payment Options and Information

Confirmation Number: If you are filing a return and making an ePayment in one transaction, a confirmation number will be issued after completion of the payment function in eFile & Pay. The same confirmation number will apply to both the return and payment.

If you are filing only a payment at this time, a confirmation number will be issued after completing an ePay transaction. This will be a different confirmation number than you received after filing the return.

Due Date: Payments must be made by 4 p.m. CT on the due date to be considered timely. Penalty and/or interest may be due when filing or paying late.

The following filers are required to make electronic payments:

  • LPG Dealers, Users, and Consolidated filers
  • Motor Fuel filers
  • Semi-monthly filers
  • Corporations who remit more than $20,000 a quarter in estimated tax
  • Businesses that have a Direct Pay Permit

Select a payment method:

ePay:

ePay is an electronic payment option available through the eFile & Pay system. ePay is also known as direct debit, ACH Debit, and direct payment.

Before making your payment through ePay, check with your bank to see if they require Iowa Department of Revenue's ePay Bank Filter (Company-ID). It is 1421590141. (If you have previously used the Department's EFT system, please note that the new ePay system has a different filter.) When you provide your bank this Bank Filter number, you authorize the Iowa Department of Revenue to debit your account. Your bank may reject debits to your account if they are not provided the Department's Bank Filter in advance.

To use ePay, you enter your bank routing number and your bank account number in the eFile & Pay system. If your bank account number has fewer than three digits, please insert zeroes in front of the number.

The payment date is the date the person made the payment and the date the Department recognized the payment was made. The settlement date is the date the payment was extracted from the financial institution.

ePay is free. The Department pays any fees for this service and no special registration is required. You control the payment date and the amount paid, and you determine if the payment should be taken from checking or savings.

For future payments, the system remembers your bank information. If it changes, you simply enter the new information.

Credit Card or ACH Credit:

Credit Card: A link to the credit card site will be provided on the confirmation page. A convenience fee may be charged by the credit card company to process your payment in this manner.

NOTE: The eFile & Pay system shows payment by Credit Card as an option; however, credit card payments are not currently available for LPG or motor fuel.

Credit card payments are made through Official Payments Corp. Once your payment information is submitted, the transaction is complete. To reverse a payment, you must contact Official Payments. If approved by the Department, the credit card payment is credited for the payment and the fee.

ACH Credit: To submit a payment via ACH credit, please contact your bank for further information regarding this option and the cost of ACH credit services. When paying by ACH Credit you provide our Department's transaction information to your bank instead of providing us with your banking information. You must complete and mail or fax the Iowa Authorization Agreement for Electronic Funds Transfer (EFT) (pdf) to set this up with the Iowa Department of Revenue.

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ePay Screen Help

Based on the information you provide on the electronic check, the Department will debit your account for the amount you specify. Your banking information will be redisplayed each time you ePay your taxes. But if needed, you can change the banking information each time you initiate an ePay transaction.

Check with your bank to see if they require Iowa Department of Revenue's Bank Filter (Company-ID). It is 1421590141. When you provide your bank this Bank Filter number, you authorize the Iowa Department of Revenue to debit your account. Your bank may reject debits to your account if they are not provided the Department's Bank Filter in advance.

Checking or Savings: Choose the type of account you wish to use to make this payment.

Enter Payment Date: Enter the date the payment should be made. For example, a payment on April 30, 2007, would be entered 04/30/2007. Payment must be dated no later than the due date of the return.

Payments will be considered to have been made on this day if the payment information was entered before 4:00 p.m. Central Time. Payments entered after 4:00 p.m. will be considered made on the next business day. NOTE : If the date is on a weekend or holiday, payment will be treated as having been made on the next banking day. Please be aware your bank account may not show the deduction for a few days thereafter.

Amount: When a return is filed at the same time as the payment, the amount will be automatically calculated from the return. You can change the payment amount to an amount different than the total amount due on the return if you choose.

If you are making a payment only, please enter the amount you want to pay at this time. The amount must be greater than $0.99. Enter dollars and cents.

Bank Routing #: Enter the 9-digit routing number for your bank.

Bank Account #: Enter your bank account number. The number may be from 3 to 17 digits in length.

Use the "SAMPLE" button on the ePay information page to see an example of where to find routing and account numbers on a paper check.

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Verify ePay Information

This page allows you an opportunity to review your payment information before submitting the payment for processing.

Click on the "EDIT" button to go back to the ePay information page to make changes.

Click on the "SUBMIT" button to authorize the payment for processing and receive a confirmation number.

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Make a Payment

This page will allow you to make a payment for the permit/license and tax period selected. A return must have already been eFiled for the specific permit/license and tax period before you will be allowed to make a payment.

Tax Type: Select the type of tax you would like to make a payment for. Only those taxes for which you are registered with the Department will be displayed. Your access may be further limited to only certain registered taxes based on the authorization you have been given by your company's administrator.

Permit Number: Enter the permit number you wish to make a payment for that corresponds to the tax type above. Do not enter dashes or spaces.

Withholding filers must enter all 12 digits of their permit; that is, the FEIN and Department-assigned 3-digit suffix. (Example: 421234567001)

Sales/Use, Motor Fuel or LPG filers must use their 9-digit permit. (Example: 177123456)

Period End Date: Enter the last day of the period for which you are making a payment. Do not enter the due date. For example, a period end of June 30, 2007, would be entered 06/30/2007. A return must be filed for the period before a payment can be made.

Back: Press back to return to the Main Menu.

Continue: Press continue after entering all data to proceed to the next step.

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Confirmation

The page will confirm that the return and/or payment have been submitted to the Iowa Department of Revenue for processing.

Confirmation Information: 
This portion of the page confirms the submission of your transaction. A confirmation number, date and time, and User ID are presented. Retain this information for your records. The User ID identifies the individual that submitted the transaction for processing.

ePay Information: 
This portion of the page recaps the method chosen to pay any balance due on the return. Only those individuals with authorization to submit a payment will see this portion of the page.

If you chose to pay by credit card, press the exit button for a link to continue this transaction.

NOTE: The eFile & Pay system shows payment by Credit Card as an option; however, credit card payments are not currently available for LPG or motor fuel.

If you chose to pay by ACH credit, contact your bank.

Return information: 
This portion of the page recaps the data from the return filed. Only those individuals with authorization will see this portion of the page when a return is filed.

Main Menu: Press this button to return to the Main Menu.

Print: Press this button to print a copy of this page for your records.

Email: Press this button to have a copy of this page e-mailed to you. E-mails will be sent to the contact e-mail address if available unless the administrator has delegated this function to another user.

To add or verify your e-mail address for future use, choose the "Change a Profile" link from the main menu.

Exit: Press this button to leave the eFile & Pay system.

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Cancel ePay

Payments can be canceled if they have not yet been sent to the bank for processing. The payment confirmation number and original confirmation date were provided on the confirmation page when the payment was submitted. Both the payment confirmation number and the original confirmation date are required to ensure the correct payment is canceled.

Payment Confirmation Number: Enter the original 10-digit confirmation number provided at the time the payment was submitted.

Original Confirmation Date: Enter the date the payment was entered on the eFile & Pay system.

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Verify ePay Cancellation:

This page allows you an opportunity to review your payment information before submitting it for cancellation.

Back: Pressing this button returns you to the Cancel ePay page to make corrections.

Cancel Payment: Pressing this button will proceed with the cancellation of the payment, provided it has not yet been submitted to your bank.

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ePay Cancellation Confirmation

The page will confirm the cancellation of your payment.

ePay Cancellation Confirmation Information: 
This portion of the page confirms the submission of your cancellation. A confirmation number, date and time, and User ID are presented. Retain this information for your records. The User ID identifies the individual that submitted the cancellation.

Canceled ePay Information: 
This portion of the page recaps information related to the original payment.

Main Menu: Press this button to return to the Main Menu.

Print: Press this button to print a copy of this page for your records.

Email: Press this button to have a copy of this page e-mailed to you. E-mails will be sent to the contact e-mail address, if available, unless the administrator has delegated this function to another user. To add or verify your e-mail address, choose the "Change a Profile" link from the main menu.

Exit: Press this button to leave the eFile & Pay system.

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For Assistance with eFile & Pay,  Monday-Friday, 8 am to 4:15 pm CT
1-866-503-3453 (Iowa only) or 515-281-8453 (outside Iowa) or e-mail idrefile@iowa.gov 
For Answers to Questions about Iowa Tax Law, Monday-Friday, 8 am to 4:15 pm CT
1-800-367-3388 Iowa, Omaha, Rock Island, Moline) or 515-281-3114 or e-mail idr@iowa.gov

If you request confidential tax information by e-mail, copy the three questions below into your e-mail and answer the questions. This will authorize the Department to transmit confidential information by e-mail. We will respond to a request for confidential information only after your authorization is received.

  1. Do you authorize the Iowa Department of Revenue to e-mail the confidential information you may request?
  2. To what e-mail address do you want us to send confidential information?
  3. Do you acknowledge that e-mail transmissions are not always secure?
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