Client Business eFile Number
(Required) Must be a valid 8-digit number issued by the Department and must be valid for the permit number being supplied.
Client Permit Number
(Required) Must be a valid permit number. This number is either the 9-digit FEIN of the client, plus a 3-digit suffix, or is a temporary number generated by the Department until the permit holder obtains a permanent FEIN from the federal government.
Period End
(Required) Must be in the MM/DD/CCYY format prescribed. Month must be two digits. For example, March is 03, not 3. A period being filed must be a valid period for that taxpayer. For example, an annual filer cannot file for a period other than the valid year end.
Return Type
(Required) Valid values are O (Original) and A (Amended). Filing an amended return type when no original has been filed (and vice versa) will result in an error. For amended returns, report the correct amount in all fields, not the difference between the correct amount and what was reported.
Withholding this Period
(Required) Dollars only, up to nine characters.
Less Deposits
Required) Dollars only, up to 10 digits. The net amount of deposits, debits, and overpayments carried forward from the prior quarter.
Less Credits
Whole dollars only, defined as a 10-digit field. Negative numbers are not allowed. Credits are NJC-New jobs Credit, SJC- Supplemental Jobs Credit, Ace-Accelerated Career Education Credit, and /or TJC, Targeted Jobs Tax Credit.
Balance Due
(Required) Dollars only. Withholding less Credits. Entries out of balance will be identified as an error.
Penalty
A 10% (failure to file timely) or 5% (failure to pay timely) penalty on the balance due should be included. This is an optional field. If penalty should be included, but isn’t, the transaction will be accepted, but penalty will be assessed either in the form of a billing of the deposit or included in a billing for the entire quarter.
Interest
Interest at the proper rate should be included where necessary, but like penalty is not required.
Total Amount Due
(Required) Balance due plus Penalty plus Interest. Entries out of balance will be identified as an error.
Payment Amount
The payment amount will usually be equal to Total Amount Due. However, a payment amount greater or less than Total Amount Due will be accepted.
Payment Date
The Payment Date can be any date from the current date up to and including the due date of the deposit. Any date beyond the due date for a timely payment will be identified as an error. If the Payment Date field is left blank, it will default to immediate payment. If a deposit is filed late, any payment made must be for the current date (or the date can be left blank).
Payment Method
(Required) Valid options are Z (zero tax due), E (electronic payment to be made with this transaction), M (a check will be mailed), or A (ACH Credit or credit card payment will be made separately). The Payment Method must match the Amount Due. For example, an amount due of zero can only have ‘Z’ as a valid option.
Bank Account Type
Valid values are C (checking) and S (savings). If payment method is ‘E’, a ‘C’ or ‘S’ must be present. A value entered with any other payment method will be ignored.
Bank Routing Number
If Payment Method is ‘E’, the Bank Routing Number must be present. It must be nine digits and must be a valid bank routing number. An invalid number or a number other than nine digits will result in an error. A value entered with any Payment Method other than ‘E’ will be ignored.
Bank Account Number
Again, if Payment Method is ‘E’, the Bank Account Number must be present. Any numeric value from 3 – 17 digits will be accepted. A value entered with any Payment Method other than ‘E’ will be ignored.
Certificate/Credits
29-digit repeatable field beginning with a 2-digit identifier (cc) then 12-digit certificate number assigned with a 5-digit code identifying the credit program (including spaces if less than 5 digits) and then a 10-digit credit amount starting with zero.
