The Iowa Department of Revenue is modernizing technology and processes to better serve Iowa taxpayers. As part of this modernization effort, there are changes to the way retailers submit their annual report of the gallons of fuel they have sold during each calendar year for each retail location.
In consultation with the Renewable Fuels Infrastructure Board, motor fuel retailers, and other interested parties, the Iowa Department of Revenue established an annual reporting requirement by Administrative Code rule 701—259.27.
The Annual Fuel Gallons Report can be filed beginning January 1 using the Department’s online portal, GovConnectIowa.
Steps for filing your Annual Fuel Gallons Report:
- Sign into your GovConnectIowa account.
- Don’t have your logon yet? Learn more about signing up for GovConnectIowa and connecting to your current tax accounts.
- After signing in, locate the correct tax account on the Summary screen
- Select the File, Amend, or View Returns link
- Your Annual Fuel Gallons Report will be filed on the Motor Fuel Retailer Return. Locate the correct return for the current year and select the File Now link
- Follow the on-screen instructions to file your Annual Fuel Gallons
- To key in your information for each location, select Manual Entry on the Reporting Method screen.
- To upload your information using an Excel spreadsheet, select Excel Spreadsheet on the Reporting Method screen. You must use the template provided on GovConnectIowa to upload your information
- Review and confirm your information to ensure you correctly keyed the gallons sold for each fuel blend.
- After reviewing, select Submit to complete your report.